Come work with us!

suddenlyLISTEN is looking for a professional administrator, or arts worker willing to learn, to take on the role of Administrative / Production Manager of suddenlyLISTEN. Read on for a job description and how to apply.

Open Call – Administrative/Production Manager

The Administrative / Production Manager (APM) of suddenlyLISTEN will assist the suddenlyLISTEN Artistic Director (AD), Norman Adams. The APM must be familiar with arts organization management, event production and be a proactive partner to the AD.


The APM reports to the AD and the board, and likewise, the AD reports and informs the APM on a regular, frequent basis through the concert season. 


Knowledge and interest in exploratory music and its milieu is encouraged so as to assist in programming with AD and any Artistic Associates.


8 hours per week (varying according to activity) 42 weeks total. $30 per hour.

Duties will include:

  • Assisting the AD in creation of budgets, including general operations, special projects

  • Assist the AD in the writing of grant applications and draft final reports. Create and maintain a list of grant application and reporting deadlines.

  • Manage financial transactions: payment to artists, venues, suppliers etc.

  • Coordinate (through Strategic Arts Management) year-end reports to CRA, HST filing, T4a distribution etc.

  • Follow up communication with artists after initial contact by AD, including contracting, coordinating travel, accommodations, scheduling, etc.

  • Communication with Board of Directors to arrange meetings etc.

  • Work with the Marketing/Communications Assistant to promote concerts through targeted campaigns, social and print media.

  • Work with Board to develop annual fundraising campaigns.

  • Coordinate concert and event production, including arranging rehearsal, workshop and performance spaces, oversee equipment rentals, administration of concert outreach events, etc. 

  • Assist AD with the development and coordinate tour details, including accommodations and travel. 

  • Work with AD and Marketing/Communications Assistant to write copy for marketing and promotion purposes. 

  • Assist in preparing financial information for suddenlyLISTEN’s bookkeeper.

  • Assist Marketing/Communications Assistant in maintaining suddenlyLISTEN’s social media presence.


To apply, contact Norm Adams at connect@suddenlylisten.com. The deadline for inquiries is June 30, 2022. 


Let's talk. We're looking forward to hearing from you.